TradeFlo
Supplier quote comparison for construction procurement
Every quote lined up, with what each one leaves out.
Quotes arrive as separate PDFs, each with its own exclusions. We set up a comparison your estimator checks before the buyer decides.
Who sends what, and where it waits
The site lists what the job needs. The estimator sends the inquiry to several suppliers.
Each supplier replies with its own PDF. Delivery, fixings or lead times sit in the exclusions.
Someone retypes every line into a sheet. The buyer waits for it before placing the order.
From the site list to the supplier
We trace the request from the site's materials list to the quotes that come back. The comparison is set up around your own folders and spreadsheet.
Site to Estimator
The materials list, sent as a message or a marked-up drawing.
Suppliers to Estimator
A PDF each, with exclusions in a different place every time.
Estimator to Buyer
A comparison sheet, ready only once every line is retyped.
You receive: A draft comparison, linked to every supplier's document
The comparison your buyer checks
The AI reads each supplier's PDF from the project inbox in Microsoft 365. It lines up the items, prices and exclusions in one sheet and links every line to its page in the quote. Where a quote leaves something out, or a line will not read, it flags that for your estimator.
Supplier comparison: ready for the buyer
Source record: Site materials list, revision B
Supplier A
- Matches the materials list
- None found
- Included
- Quote PDF, page 2
Supplier B
- Matches the materials list
- Fixings excluded: ask Supplier B
- Included
- Quote PDF, exclusions section
Supplier C
- Two lines missing: ask Supplier C
- None found
- Charged separately
- Email and attached price list
Status: awaiting buyer approval
What is agreed before we build
Quotes for one recent package, with private details removed
The materials list or scope the site sent
The inbox or folder the AI reads quotes from
Who checks the draft, and who places the order
Who is told when a quote cannot be read
The buyer makes the call.
Your estimator checks the draft against each supplier's document. The buyer chooses the supplier and places the order.
Before you start
Do suppliers need to change how they send quotes?
No. We start from the PDFs and emails they already send, and check the formats before scoping.
What if the AI cannot read a quote?
It marks the quote as unread and sends it to your estimator. No quote drops out of the comparison without a person seeing it.
Who sees the supplier prices?
Only the people who can open that folder in your firm's Microsoft 365. The comparison is saved where your quotes already live.
Is this procurement software?
No. It drafts the comparison your buyer decides from. Your buyer still chooses the supplier and places the order, as now.
Bring the last package you priced.
Send the quotes for one recent package. We will show you where the comparison slows down.
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